Paper only lives in one place
A folder in the records room is no help to a doctor in another building.
Document import
Bring paper records into the digital record.
Scan or upload paper files, lab results, and letters. ClinicOS helps label each page and file it to the right patient, and your staff confirm before anything is saved.
The problem
Years of history locked in cabinets.
Filing takes staff time
Sorting and filing results and letters by hand is slow and error-prone.
Documents go missing
Loose pages get misplaced, damaged, or filed under the wrong patient.
With ClinicOS
Scan it, sort it, find it again.
Imported documents are labelled by type, such as lab result, referral letter, or consultation note, and matched to the right patient. Staff check the suggestion and confirm.
Scan or upload
Bring in documents from a scanner, a phone camera, or existing files.
Suggested document type
AI suggests whether a page is a result, a letter, a note, or something else.
Matched to the patient
Documents are suggested for the right record using the details on the page.
Staff confirm
Nothing is filed until a team member checks and approves the suggestion.
Part of the history
Imported pages appear in the record and in history summaries.
Batch imports
Work through a backlog of files in batches instead of page by page.
How it works
Three steps, start to finish.
- 1
Scan the pages
Upload paper files or photos of documents.
- 2
Check the suggestions
Review the document type and patient ClinicOS suggests.
- 3
File to the record
Confirm, and the document is saved with the patient's history.
Built for Nigeria
A realistic path from paper to digital.
You do not need to digitise everything on day one. Start with active patients and work through older files at a pace your team can manage.
- Import active patients first
- Works with scans and phone photos
- Original paper files can be kept as your policy requires
Does the AI file documents automatically?
It suggests a document type and a matching patient. A staff member confirms before the document is filed.
Can we use phone photos instead of a scanner?
Yes. Clear photos work, though a scanner gives the most legible results for older or faded pages.
What happens to the original paper?
That is your organisation's decision. Follow your record-keeping and retention policies for paper originals.
Part of one platform
Works with the rest of ClinicOS.
See how ClinicOS fits your clinic.
Explore the platform, or tell us about your practice.